Piquant office manager

We are hiring an Office Manager

22 May
2024

Posted by
Amy

Office Manager

Location: Limerick, In-person.

This role is a part-time role approximately 20 hours per week.

About Piquant

Piquant is a vibrant, full-service creative agency based in Limerick, Ireland, dedicated to delivering imaginative solutions that captivate audiences and drive growth. We specialise in transforming brands into unforgettable experiences. Our creative journey is defined by innovation, collaboration, and a burning desire to create the extraordinary.

Job Description

Piquant is seeking a proactive and organized Office Manager to oversee the smooth functioning of our office operations. As the central point of contact for all administrative matters, you will play a pivotal role in maintaining a productive and efficient workplace environment. From managing office supplies and facilities to bookkeeping and HR admin, you’ll be instrumental in supporting the day-to-day operations of our creative agency. If you thrive in a dynamic and collaborative environment and possess excellent organizational and communication skills, we’d love to hear from you!

Key Responsibilities:

  • Maintain office efficiency by organizing and implementing office systems, procedures, and policies.
  • Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
  • Oversee office supplies inventory, ordering, and maintenance of office equipment.
  • Coordinate office layout and ensure the office is organized, tidy, and conducive to productivity.
  • Assist with human resources functions, including employee onboarding, offboarding, and maintaining personnel records.
  • Coordinate employee benefits enrollment and facilitate communication between employees and benefit providers.
  • Support recruitment efforts by posting job openings, scheduling interviews, and assisting with candidate screening.
  • Manage office health and safety protocols, ensuring compliance with relevant regulations and guidelines.
  • Plan and coordinate office events, meetings, and conferences, including venue selection, catering arrangements, and logistics.
  • Assist with the preparation of presentation materials and meeting agendas, ensuring smooth facilitation of events.
  • Provide general administrative support to staff and management as needed, including scheduling appointments, making travel arrangements, and preparing reports.

Requirements

  • Previous Office Management Experience: Minimum of 5 years of experience in office management or a related administrative role, with demonstrated proficiency in managing office operations and administrative tasks.
  • Strong Bookkeeping Skills: Experience with basic bookkeeping tasks such as recording expenses, managing accounts payable and receivable, and reconciling bank statements.
  • HR Administration Experience: Familiarity with HR administration tasks, including employee onboarding, benefits administration, and maintaining personnel records.
  • Excellent Organizational Skills: Exceptional organizational abilities with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
  • Attention to Detail: Meticulous attention to detail and accuracy, particularly in tasks such as invoicing, payroll processing, and maintaining records.
  • Effective Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with employees, clients, and external vendors.

What We Offer

  • An inspiring, creative environment that encourages innovation.
  • Competitive salary commensurate with experience.
  • Performance-based bonuses and incentives.
  • Professional development opportunities and a chance to grow within the organisation.
  • Health insurance after the first year of employment (available if based in Ireland).
  • Flexible work hours to accommodate your work-life balance.
  • Hybrid remote and on-location work options, giving you flexibility.
  • Income protection insurance after the first year.
  • A supportive and collaborative team that values your contribution.

Desired

  • Experience using online project management software eg Monday.com
  • Experience with file management software eg Google Suite.

How to Apply

If you’re excited to be part of our dynamic team and contribute to our journey of transforming brands, please send your resume and a compelling cover letter to [email protected] outlining your experience in office management, HR administration and book keeping.